The main role of the Office Coordinator is to work as team member within the HR department, be responsible for the administration, organisation and smooth running of the office, providing an efficient and effective environment. To create a positive and welcoming environment for visitors and deliver a quality administrative support service to meet our clients requirements.
You will have the ability to use your own initiative and work to tight deadlines, hold excellent communication and written skills, organisational and problem solving abilities are also necessary attributes for this role. To maintain and develop your skills to keep up with the demands of changing technology, working practice and flexible working.
Main duties and responsibilities for the Office Coordinator is to provide an appropriate level of hospitality to all visitors, considering the needs for refreshments. To act as the first point of contact for all communications, ensuring notices, TV’s and Facebook updates are managed on behalf of the company, provide general administrative support to the HR Advisor and other departments, maintain and develop your skills to keep up with the demands of changing technology, working practice and flexible working.
Assist in organising meetings such as company team briefs, receive incoming mail, sort and distribute to relevant staff and to frank and record outgoing mail, receive and check in all parcel deliveries to reception, notifying the relevant recipient on arrival, arrange couriers and record all outgoing parcels from reception. You will assist with the operation of the entrance and exit barriers and door system to the company, update internal telephone records of staff contact numbers and job titles and circulate.
In return you will receive a competitive salary, great working hours Monday-Friday 8:30-4:30pm along with excellent company benefits.